Secretary responsibilities include:
They can take on a broad range of tasks such as preparing files, supporting the organization and coordination of the department's activities, managing documents, as well as in supporting teams, managers, or other services.
- Answering phone calls and redirect them when necessary
- Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
- Preparing and disseminating correspondence, memos and forms
Job brief
As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
You will assist colleagues and executives by supporting them with planning and distributing information.
You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
Responsibilities
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake receptionist duties
You'll need:
- administration skills.
- to be thorough and pay attention to detail.
- the ability to work well with others.
- excellent written communication skills.
- the ability to work on your own.
- to be flexible and open to change.
- excellent verbal communication skills.
- the ability to organize your time and workload.
Requirements and skills
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- High school diploma
Job Type: Full-time
Salary: AED3,000.00 - AED3,500.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Required)
Experience:
- secretary/admin (Preferred)
- four to five years (Preferred)
